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Post-event recap

Managing risk beyond the traditional perimeter

Building consistent controls across physical and digital environments.

DateMay 19, 2026
VenueNoa
LocationMinneapolis, MN
FormatPrivate executive discussion
C
Incident commandOne structure across functions
Ready
E
Emergency notificationRedundant channels
Tested
AI
AI governanceInventory, owners, data lineage
Tracked

Executive summary

The blind spots show up under pressure.

Enterprise risk, security, and operations leaders are facing a broader and more complex threat environment where physical security, cyber risk, compliance, crisis response, and AI governance increasingly overlap. The discussion highlighted that many organizations still operate with fragmented processes, unclear ownership, and manual controls that create blind spots during high-pressure events. Whether the issue is an AI-related risk, a physical security incident, a cyberattack, or a facilities disruption, the common challenge is the same: organizations need clearer escalation paths, stronger cross-functional coordination, and better evidence that controls are working.

A major theme was the importance of preparing for real-world failure, not just documenting policies. Leaders emphasized that plans often break down when teams have not practiced them under pressure, when decision-makers are not in the same room, or when communication channels fail. Physical penetration testing, emergency notification systems, incident response exercises, and cross-organization intelligence sharing were all positioned as practical ways to expose gaps before they become critical. The conversation reinforced that resilience depends on preparation, repetition, and accountability, not assumptions.

The discussion also showed how AI is creating new governance and data protection challenges. Organizations are still learning how to manage AI inventories, define ownership, prevent sensitive data leakage, and ensure employees understand what tools can and cannot do. At the same time, traditional security fundamentals still matter: access controls, audit trails, mobile device policies, vendor risk reviews, and operational checklists remain essential. The strongest organizations will be those that modernize without losing discipline around documentation, training, and clear chain-of-command decision-making.

Moderator and panel

Experience from the environments where the details matter.

The conversation brought together perspectives spanning workplace operations, facilities, venue security, and AI risk.

Matt Tverberg

Moderator

Matt Tverberg

Manager, Enterprise Customer Success
Envoy

Thomas Hogan

Speaker

Thomas Hogan

Facilities Manager
Aleto, Inc.

Jeffrey Beahen

Speaker

Jeffrey Beahen

Senior Director of Security
Minnesota Twins

Catherine Liu

Speaker

Catherine Liu

Senior AI Risk Manager, VP
U.S. Bank

PPhysical securityAccess, visitors, and facilities
CCyber riskPhishing, devices, and vendors
RCrisis responseEscalation and chain of command
AIAI governanceInventory, data, acceptable use
Unified
command

A connected control layer

One team's view of the risk is never the whole picture.

Security gaps often emerge when teams understand their own function but lack visibility into upstream, downstream, or cross-functional risks.

Key themes

Five ideas that shaped the conversation.

The strongest themes connected operational silos, crisis rehearsal, physical and cyber convergence, manual process risk, and AI governance.

1

Breaking down operational silos

Security gaps often emerge when teams understand their own function but lack visibility into upstream, downstream, or cross-functional risks.

2

Crisis response requires practice, not just planning

Emergency plans, escalation paths, and command structures must be tested regularly so teams know how to act during real incidents.

3

Physical and cyber risk are converging

Social engineering, phishing, visitor access, mobile devices, and facility security are increasingly connected parts of the same risk landscape.

4

Manual processes still create audit and accountability gaps

Spreadsheets, clipboards, and ad hoc tracking can work in limited cases, but they fail when organizations need real-time evidence, task ownership, or audit-ready documentation.

5

AI governance is becoming a security priority

AI inventories, data lineage, acceptable use, employee education, and vendor controls are becoming core requirements as AI adoption expands.

Resilience comes from practice, not paperwork.

Leaders emphasized that plans often break down when teams have not practiced them under pressure, when decision-makers are not in the same room, or when communication channels fail.

Actionable takeaways

Actionable takeaways for enterprise leaders.

Ten actions leaders can use to close the gap between the plan and the day the plan is needed.

1

Build clear ownership into every risk process

Define who owns each risk, who escalates issues, who makes decisions, and who documents the outcome.

2

Create cross-functional incident command structures

Bring IT, cyber, physical security, legal, finance, operations, and executive leadership into a unified command model for major incidents.

3

Run realistic tabletop and physical penetration exercises

Test how employees respond to social engineering, building access attempts, power failures, emergency alerts, and coordinated cyber incidents.

4

Modernize high-risk manual workflows first

Prioritize digitizing processes where missing data, delayed follow-up, or weak evidence could create audit, safety, or compliance exposure.

5

Strengthen emergency notification redundancy

Use multiple communication channels such as text, phone, email, Slack, and emergency alert systems so employees receive critical messages even when one channel fails.

6

Define AI intake and inventory processes

Track AI use cases, owners, data sources, risk levels, and approval status before tools spread across the organization.

7

Train employees on AI and data handling basics

Make it clear what information can be entered into AI tools, what cannot, and why sensitive data exposure creates enterprise risk.

8

Review mobile device and BYOD policies

Ensure personal devices accessing company systems are governed by appropriate access controls, application management, and conditional access policies.

9

Audit vendor controls against real use cases

Do not rely only on generic SOC 2 reports. Map vendor controls to the specific data, workflow, and business process being supported.

10

Use after-action reviews to improve resilience

Treat every incident, test, and near miss as a source of operational learning, then update checklists, playbooks, and accountability models accordingly.

From the room

Inside the room.

Minneapolis, MN · May 19, 2026.

Event sponsor

Bring life to work.

Envoy helps organizations bring workplace, visitor, access, and safety workflows together so teams can create environments that are secure, welcoming, and easier to operate.

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